Administrative Assistant

4 days ago

Doha, Baladīyat ad Dawḩah, Qatar International SOS Government Medical Services Full time
Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include "hands on" direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com.

Job Description

This position reports directly to the Director and Deputy Director Clinical Operations in the Government Medical Services office, and is responsible for a variety of routine and non-routine administrative and financial duties in such fields as procurement, shipping and receiving, record-keeping, and employee administrative support requiring the exercise of limited independent judgment and initiative in the application of broad company policies, procedures or practices.

Key Responsibilities:
  • Typical duties include general clerical, receptionist and project-based work.
  • Responsibilities may be unique to a specific function or department such as Clinical Operations, or Healthcare, but are mainly administrative in nature.
  • Under limited supervision, works within a specialized function to complete tasks in accordance with procedures.
  • Possesses considerable autonomy in completing projects for immediate supervisor.
  • Assignments generally include such types of work as preparing complex reports and maintaining complicated records requiring careful selection, classification, or compilation of information from several sources.
  • Proficient "super user" for Connect Teams, software program that is utilized by PMO for personnel tracking, certifications and time keeping. Training will be provided.
  • Other duties or tasks as needed.
This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications
Experience Required:
  • Requires ability to perform numerical, statistical, and/or financial analysis.
  • Applies common sense understanding to execute written or oral instructions.
  • Required ability to communicate effectively with internal and external clients.
  • The skills acquired for this job are typically acquired through a high school diploma and 3+ years of experience.
  • Proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
Required Competencies:
  • Ability to build and maintain effective working relationships and personal credibility.
  • Collaborative approach working with HR colleagues, cross functionally and among client groups.
  • Effective listening skills; ability to assess a situation and propose reasonable solutions.
  • Strong interpersonal skills to work effectively with all levels of leadership, employees and peers.
  • Ability to work under pressure and meet deadlines.
  • Self-starter; takes initiative and proactively communicates.
Education Required:
  • High School Diploma or equivalent required.
Physical Requirements:
  • Work is normally performed in a typical interior/office work environment.
  • Work involves sitting and standing for prolonged periods of time.
  • May require bending, stooping and lifting up to 15 lbs.
Other Special Qualifications:
  • Must be able to read, write and speak English to effectively communicate.
  • This position is unaccompanied.
  • Ability to obtain a base security clearance is required.
  • Must be able to relocate to Qatar for the duration of the contract.
  • A valid passport in Country of Record is required and must be in your possession prior to relocation. You must maintain a current passport during your stay in Qatar.
Additional Information
Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data.
Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws.
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.
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