Office Administrator

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar QANECT Full time

OFFICE ADMINISTRATOR Become part of our creative family

Role summary:

Office Administrator / PR & Marketing Coordinator will assist Accounting, Marketing and PR departments in day to day activities listed below as well as the day to day management of the Managing Partner.

Location:

  • Office based with occasional meetings in and around the greater Doha area.

Reporting to:

  • Managing Partner / Dept Directors.

Responsible for:

  • Provide assistance in Qanect's day to day office tasks and duties.

Skills Required:

  • Ability to demonstrate strong customer service tendencies.
  • Competent in MS Office products, efficient in email and internet applications.
  • Demonstrate proficient problem solving and people skills.
  • Deliver high accuracy in work and attention to detail.
  • Fluent English oral and written skills required.

Minimum Qualifications:

  • Degree qualification in Business Administration, Marketing & Communications or something similar.
  • Minimum Experience: 1-2 years of relevant experience.
  • Middle Eastern experience is an advantage.
  • Spoken Arabic is an advantage.

Key Responsibilities and Main Tasks:

Office Admin Support:

  • Accounting support:
    • Deliver invoices.
    • Remind clients of upcoming payments.
    • Follow-up with clients regarding past due payments.
    • Collect payments.
  • Government Liaison with PRO support company.
  • Database management.
  • HR Support / management of office Vacation & Sick Leave timetables.
  • Admin duties.

Production Management:

  • Source 3rd party quotations.
  • Procure samples.
  • Ensure the highest of quality standards.

PR Support:

  • Compile monthly media reports across all clients.
  • Manage media invitations and follow ups for events / press conferences.
  • Collate media kits for press events.

Event Support:

Provide assistance to the Events Department, which may include:

  • venue management.
  • vendor management.
  • rooming list management.
  • transportation management.
  • visa management.
  • Banquet Event Order edits.
  • timeline creation and maintenance.
  • budget creation and maintenance.
  • event proposal drafting.
  • rehearsals.
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