Senior Administrative Officer

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

We are looking for a seasoned Senior Administrative Officer to join our team at HEC Paris in Qatar, supporting our Senior Executive Director. The successful candidate will oversee institutional and transversal projects, acting as a vital interface between the S.E.D.'s office and internal/external stakeholders.

Main Responsibilities:
  • Offer advanced administrative and logistical support to the S.E.D., handling calendar management and response to scheduling requests; evaluate priority and routing of incoming correspondence and requests, taking appropriate actions; organize business trips; prepare accurate expense reports in line with internal policies and procedures; capture meeting minutes, assist with documentation of high-level meetings and events, and follow up on action items; draft and review various documents, including memoranda, correspondence, presentations, decks, reports, handouts, and other sensitive materials in support of organizational objectives;
  • Foster collaborative relationships and information exchange: serve as liaison between the S.E.D. and internal/external stakeholders; collaborate with cross-functional teams to ensure alignment and support for special projects and initiatives; maintain efficient and timely communication, coordinating meetings, distributing updates, and facilitating information sharing among team members and stakeholders; address concerns or issues promptly, escalating when necessary;
  • Coordinate and lead special projects: assume ownership of special projects, taking a leading role in planning, organization, and execution of these initiatives; develop project plans, timelines, and budgets aligned with project objectives; coordinate project activities, resources, and tasks to ensure successful project completion; track project progress, identify potential risks, and implement mitigation strategies; provide regular updates on project status, milestones, and outcomes.


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