Secretary/receptionist

6 months ago


Doha, Qatar MBK GROUP Full time

**Key Responsibilities**:
**Reception Duties**:

- Welcome visitors and guests in a professional and friendly manner.
- Answer, screen, and direct phone calls to the appropriate person or department.
- Maintain a tidy and organized reception area.
- Handle incoming and outgoing mail and packages.

**Administrative Support**:

- Provide administrative assistance to the management team and staff.
- Schedule appointments and meetings, and manage calendars.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
- Assist in the preparation of presentations and other documents.

**Communication**:

- Serve as a liaison between clients, employees, and external contacts.
- Relay messages and information accurately and promptly.
- Handle inquiries and resolve complaints in a professional manner.
- Maintain confidentiality of sensitive information.

**Data Management**:

- Organize and maintain physical and digital files and records.
- Input and update data in databases and spreadsheets.
- Ensure accuracy and completeness of information.

**Miscellaneous Tasks**:

- Assist with special projects as needed.
- Coordinate travel arrangements and accommodations for staff.

Perform other duties as assigned by management.

**Language**:

- English (preferred)


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