Secretary/receptionist
6 months ago
**Key Responsibilities**:
**Reception Duties**:
- Welcome visitors and guests in a professional and friendly manner.
- Answer, screen, and direct phone calls to the appropriate person or department.
- Maintain a tidy and organized reception area.
- Handle incoming and outgoing mail and packages.
**Administrative Support**:
- Provide administrative assistance to the management team and staff.
- Schedule appointments and meetings, and manage calendars.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
- Assist in the preparation of presentations and other documents.
**Communication**:
- Serve as a liaison between clients, employees, and external contacts.
- Relay messages and information accurately and promptly.
- Handle inquiries and resolve complaints in a professional manner.
- Maintain confidentiality of sensitive information.
**Data Management**:
- Organize and maintain physical and digital files and records.
- Input and update data in databases and spreadsheets.
- Ensure accuracy and completeness of information.
**Miscellaneous Tasks**:
- Assist with special projects as needed.
- Coordinate travel arrangements and accommodations for staff.
Perform other duties as assigned by management.
**Language**:
- English (preferred)
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