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Tender Secretary

1 month ago

Doha, Qatar Pharma Medical Full time

**Position: Tender Secretary**

**Location: Doha, Qatar**

**Duties & Responsibilities**:

- Actively contributes to the development and implementation of all rules and procedures governing
- Company tendering and contract processes ensuring compliance with internal and governmental controls and regulations.
- Supervises the tender’s process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out.
- Collates and ensures proper documentation within the tendering and contract process.
- Acts as a liaison between Company and suppliers to ensure that all queries are dealt with in a timely manner.
- Coordinates the preparation and submission of Request for Proposals (RFPs) and other tender documents that are responsive to client requirements and in compliance with company objectives are completed in a timely manner.
- Serves primarily as the secretary to the Tenders and Evaluation committees and serves as a panel list where so requested.
- Prepares regular status reports on ongoing tendering and evaluation activities undertaken by Company.
- Conduct an in‐depth analysis of all bids received in response to each Tender, Proposal and Quotation
- To identify the response that best meets the needs of the user department and is consistent with the terms and conditions of standard procurement policy.
- Collaborates with key internal stakeholders in identifying procurement needs relative to projects being undertaken by the company and develops draft procurement schedules.
- Prepares evaluation reports and other corresponding documents in accordance with standard templates for approval and signoff.
- Performs other related duties as required.

**Requirements**:

- Proven experience as a Tender Secretary.
- Excellent verbal and written communication skills in English.
- Strong interpersonal skills with the ability to interact with individuals at all levels.
- Exceptional organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize responsibilities effectively.
- Proactive and able to work independently as well as part of a team.
- Previous experience in the pharmaceutical or healthcare industry would be a plus.
- Organize and a Team Player

Pay: From QAR5,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English (required)