Administrative Assistant to the Senior Executive Director

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

At HEC Paris in Qatar, we seek an exceptional Administrative Assistant to the Senior Executive Director, providing high-level support to our Senior Executive Director (S.E.D.). This key role entails overseeing institutional and transversal projects, serving as a vital communications and logistics interface between the S.E.D.'s office and internal/external stakeholders.

Key Responsibilities:
  • Provide administrative and logistical support to the S.E.D., managing calendars and responding to scheduling requests; determine priority and routes of incoming correspondence and requests, referring matters as necessary; plan and coordinate business travels; prepare expense reports accurately and according to internal policies and procedures; take meeting minutes, assist with documenting high-level meetings and events, and follow up on action items; draft and review memoranda, correspondence, presentations, decks, reports, handouts, and other sensitive documents in support of organizational objectives;
  • Foster cross-functional collaboration and information sharing: act as liaison between the S.E.D. and internal/external stakeholders; collaborate with cross-functional teams to ensure alignment and support for special projects and initiatives; ensure effective and timely communication, coordinating meetings, disseminating updates, and facilitating information sharing among team members and stakeholders; address concerns or issues promptly, escalating when necessary;
  • Lead and coordinate special projects: take ownership of special projects, assuming a leading role in planning, organizing, and executing these initiatives; develop project plans, timelines, and budgets aligned with project goals; coordinate project activities, resources, and tasks to ensure successful project completion; monitor project progress, identify potential risks, and implement mitigation strategies; provide regular updates on project status, milestones, and outcomes.


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