Bio-Medical Engineering Administrative Support Specialist

2 days ago


Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time
About the Role

The Bio-Medical Engineering Administrative Coordinator will work closely with the Bio-Medical Engineering Manager and Head of Bio-Medical Engineering to ensure seamless departmental operations. This role involves coordinating daily activities, managing inventory, and tracking vendor performance.

Responsibilities
  1. Inventory Control: Maintain up-to-date medical equipment asset inventory and records, submitting monthly reports to the relevant authorities for review and approval.
  2. Vendor Engagement: Coordinate with vendors to ensure timely delivery, installation, and training, submitting regular progress reports to the Head of Biomedical Engineering Projects.
  3. Tender Monitoring: Track and analyze tenders, RFQs, purchase orders, and contracts to ensure timely completion and adherence to set deadlines.
  4. Financial Compliance: Monitor and follow up on pending invoices related to completed works, ensuring prompt payment and resolving any discrepancies.
  5. Collaboration and Support: Collaborate with the Biomedical Engineers and Resource No. 5 to complete administrative and clerical tasks, provide support as needed, and contribute to the development of technical and commercial evaluation worksheets and reports.
  6. Presentation Skills: Prepare and deliver presentations in various formats on new health center projects, tender status, equipment delivery, installation, maintenance, service contracts, KPIs, and other key performance indicators to senior management as required.
  7. Additional Duties: Perform any additional administrative and clerical tasks assigned by the Bio-Medical Engineering Manager and Head of Bio-Medical Engineering – Projects.
Requirements
  • A bachelor's degree in Business Administration or an equivalent field.
  • Proficiency in MS Office tools, including Word, Excel, PowerPoint, and Outlook.


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