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Administrative Assistant

4 weeks ago

Doha, Qatar Ritaj Full time

**Job Title**:Administrative Assistant

**Company**: Ritaj Facility Management

**Location**:Lusail, Qatar

**About Ritaj Facility Management**:
Ritaj Facility Management is a leading Qatari-based facility management company that delivers exceptional services. Committed to innovation, efficiency, and client satisfaction, we seek a detail-oriented and organized Administrative Assistant to join our team and contribute to the seamless functioning of our administrative operations.

**Job Overview**:
**Responsibilities**:
**Office Management**:

- Maintain a tidy and professional office environment, managing supplies and equipment.

**Calendar and Meeting Coordination**:

- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Prepare meeting agendas, take minutes, and distribute relevant documents.

**Documentation and Filing**:

- Maintain accurate and organized filing systems for documents, reports, and records.
- Assist in the preparation and editing of documents, reports, and presentations.

**Communication Liaison**:

- Act as a liaison between executives, staff, and external stakeholders, ensuring timely and clear communication.

**Visitor Reception**:

- Greet and assist visitors in a professional and welcoming manner.
- Coordinate visitor access and notify relevant staff of appointments.

**Administrative Support**:

- Provide general administrative support, including photocopying, scanning, and data entry.
- Assist in the coordination of office events and activities.

**Confidentiality and Discretion**:

- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure compliance with data protection and privacy regulations.

**Qualifications**:

- Proven experience as an Administrative Assistant or in a similar role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain a high level of professionalism and confidentiality.
- Strong attention to detail and accuracy.

**How to Apply**:
**Application Deadline: 10.02.2024**

**Job Type**: Permanent

**Salary**: QAR3,000.00 - QAR4,000.00 per month

Application Question(s):

- How do you prioritize and manage multiple tasks with competing deadlines in a fast-paced work environment? Can you provide an example of a time when you successfully handled a particularly busy period?
- Describe a specific problem or challenge you faced in a previous administrative role. How did you approach solving it, and what was the outcome?
- How do you maintain a high level of professionalism in your interactions with colleagues, clients, and visitors? Can you share an example of a situation where your professionalism positively impacted the workplace?
- Can you Join immediately?
- Do you have NOC?

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative: 3 years (required)
- Qatar: 2 years (required)

**Language**:

- English (required)

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