Administrative Assistant to Area Managing Director

3 weeks ago

Doha, Qatar Talent Pal Full time

**Job Number** 24026413

**Job Category** Administrative

**Location** Continent Area Office, Office 19 11th Floor AlBarsha, Doha, Qatar, Qatar VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

***

The Administrative Assistant will report to the Area Managing Director Luxury - Türkiye, Gulf, Levant & Bahrain and dotted line to MVP Premium and Select for Turkiye, Jordan and Kuwait.

The Admin Assistant should exercise a high degree of business acumen in making professional judgments and maintaining confidentiality. The Executive Assistant will provide proficient clerical and administrative support to the Area Managing Director working with limited supervision and mínimal direction, as well as being an active team player and occasionally supporting the wider leadership team, as necessary. This role will also take the lead on a number of strategic projects, as defined by the Area Managing Director. The Administrative Assistant will have prior experience of working in a high-pressured environment and be able to demonstrate strong administrative and organizational skills with particular attention to detail. The Administrative Assistant must have the ability to prioritize tasks efficiently and in an accurate and timely manner, often under demanding timescales and at short notice.

**SCOPE**

Location requirements: The Administrative Assistant is to be located at the Qatar office.
- Language Requirements: High proficiency (speaking, reading and writing) in English is required. Additional skills in another language is a plus.
- Travel Requirements: There is minimum business travel required.

**CANDIDATE PROFILE**

**REQUIRED**:
Minimum of 5 years’ experience in a similar position at Administrative Assistant level.

Demonstrated experience in working in a fast-paced, multi-task environment, providing administrative support to Senior Executives.

**PREFERRED SKILLS AND KNOWLEDGE**:

- Excellent organizational, interpersonal and communications skills
- Sensitive to the dynamics of the regional cultures and experienced in dealing with internal and external contacts at all levels
- Ability to maintain and treat highly confidential information with absolute discretion, including personal information of Area Vice President.
- Very presentable with an approachable yet confident personality; demonstrates flexibility and has a positive can-do attitude.
- Highly adaptable, resilient and able to work under pressure and to tight deadlines with limited supervision and mínimal direction
- Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style
- Creates an atmosphere in which timely information flows smoothly both upward and downward through the department; possesses exceptional communications skills
- Actively pursues learning and self-development to enhance personal, professional and business growth

**Education and Professional Certification**:

- Must be fluent in English - both written and verbal - and experienced at communicating at all levels
- Excellent working knowledge of MS Office Word, Excel, Outlook, Teams and PowerPoint

**KEY RESPONSIBILITIES**

The following are specific responsibilities and contributions critical to the successful performance of the position:
**Administration**:

- Needs to be extremely efficient and professionally skilled in:

- Should have a high and accurate dictation and typing speed.
- Files and forward traces a variety of documents, appointments etc.
- Prepares power point presentations for meetings.
- Processes incoming mail.
- Screens telephone calls and visitors without appearing to block their open door policy approach.
- Maintains office supplies for stakeholders.
- Takes meeting minutes as requested.
- Budget control: create purchase orders, log budget transactions, process department invoices, and reports monthly.

**Co-ordination**
- Maintains, collates and distributes all relevant activity reports.
- Coordinates venue, agendas, and minutes for various meetings.
- Coordinates travel and hotel accommodation arrangements as requested.
- Sets up conference calls.
- Maintains diaries and schedules appointments and meetings.
- Responds to various requests for help and information.
- Communicates with property associates to provide information and resolve challenges on behalf of those she/he reports to.
- Coordinates and handles all related memberships and ensures they are current and traces renewals for re-evaluation.

**Other**
- Performs other related tasks as assigned by management.
- Complies with Marriott International Hotels Limited Regional Office policies and procedures.
- Strong communication skills.
- Highly motivated and willing to work in a fast-paced environment.
- Ability to coordinate varying needs and prioritize to ensure best business resu

  • Administrative Assistant to Area Managing Director

    4 weeks ago

    Doha, Qatar Marriott International, Inc Full time

    **Job Number** 24026413 **Job Category** Administrative **Location** Continent Area Office, Office 19 11th Floor AlBarsha, Doha, Qatar, Qatar VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** The Administrative Assistant will report to the Area Managing Director Luxury - Türkiye, Gulf,...

  • Administrative Assistant to Area Managing Director

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Marriott International, Inc Full time

    Job Number Job Category AdministrativeLocation Continent Area Office, Office 19 11th Floor AlBarsha, Doha, Qatar, Qatar VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management***The Administrative Assistant will report to the Area Managing Director Luxury - Türkiye, Gulf, Levant & Bahrain and dotted line to MVP Premium and...

  • Administration Assistant

    3 weeks ago

    Doha, Qatar Nakilat Full time

    **Job Summary and Purpose**: Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office. **Accountabilities**: **Key Accountabilities**: - Prepare business letters and memos as directed by the Shipbuilding Director or designee. - Responsible for...

  • Administration Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

    Job Summary and Purpose:Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.Accountabilities:Key Accountabilities: Prepare business letters and memos as directed by the Shipbuilding Director or designee. Responsible for administration of...

  • Administration Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Nakilat Full time

    Select how often (in days) to receive an alert: Create Alert Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office.AccountabilitiesKey Accountabilities:Prepare business letters and memos as directed by the Shipbuilding Director or...

  • Executive Assistant to Managing Director

    4 weeks ago

    Doha, Qatar Rosewood Hotel Group Full time

    **Job Description**: Press space or enter keys to toggle section visibility **Job Summary -** - Responsible for ensuring effective communication between Managing Director with hotel staff, guests, vendors and the Executive office, and assisting in the operation of Managing Director's office in accordance with hotel policy. **Essential Duties and...

  • Administration Assistant

    2 weeks ago

    Doha, Qatar Precision Hire Solution Full time

    Job Summary and Purpose Provide secretarial and administrative support to Shipbuilding Director and support Project Management Team (PMT) to ensure an efficient and operational project office. Accountabilities Key Accountabilities:Prepare business letters and memos as directed by the Shipbuilding Director or designee.Responsible for administration of...

  • Administrative Operations Assistant

    2 weeks ago

    Doha, Qatar Paradox Events and Marketing Full time

    **The Role**: You will be responsible for providing excellent and consistent administrative support to the Managing Director and Operations Manager. The Administrative Operations Assistant is responsible for providing strong and efficient administrative support. **Qualifications**: - Ideally degree in Business Administration or relevant field - Good...

  • Assistant Director of Food

    3 weeks ago

    Doha, Qatar RIXOS Full time

    **Company Description** The Iconic Rixos Gulf Hotel Doha introduces a unique lifestyle and luxurious Services and products, Rixos warm hospitality, the vibrant Entertainment programs, and the trendy and distinguished ALL INCLUSIVE Food and Beverage concepts with 378 beautifully appointed guest Rooms, dream bedding and luxurious atmosphere. Join our motivated...

  • Executive Assistant to Managing Director

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Rosewood Hotel Group Full time

    Job Description:Press space or enter keys to toggle section visibilityJob Summary - Responsible for ensuring effective communication between Managing Director with hotel staff, guests, vendors and the Executive office, and assisting in the operation of Managing Director's office in accordance with hotel policy.Essential Duties and Responsibilities - _(Key...

  • Area Revenue Director

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar InterContinental Full time

    As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of theInterContinental brand.Shaped by decades of international knowhow and local insights, our passion for luxury travel spans cultures andcustoms. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on...

  • Assistant Director of Food

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Rosewood Hotel Group Full time

    Job Description:Press space or enter keys to toggle section visibilityOVERVIEW/BASIC FUNCTION:The Assistant Director of food and beverage must actively display leadership and guidance to the catering and to the division when dealing with all aspects of guest contact activities and both service and quality product delivery to customers. To provide supervision...

  • Administrative Operations Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Paradox Events and Marketing Full time

    The Role:You will be responsible for providing excellent and consistent administrative support to the Managing Director and Operations Manager. The Administrative Operations Assistant is responsible for providing strong and efficient administrative support.Qualifications: Ideally degree in Business Administration or relevant field Good problemsolving,...

  • Area Director of Information Technology

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Rosewood Hotel Group Full time

    Job Description:Press space or enter keys to toggle section visibilityKEY RESPONSIBILITIESJob summaryOversees the IT Service Delivery for Rosewood Middle East (covers Doha, Jeddah, Red Sea, Abu Dhabi) and work from Rosewood Doha. As a member of the senior IT leadership team be responsible for the overall management and performance of IT systems in the...

  • Assistant Director of Food

    2 months ago

    Doha, Qatar Rosewood Hotel Group Full time

    **Job Description**: Press space or enter keys to toggle section visibility **OVERVIEW/BASIC FUNCTION**: The Assistant Director of food and beverage must actively display leadership and guidance to the catering and to the division when dealing with all aspects of guest contact activities and both service and quality product delivery to customers. To provide...

  • Assistant Director of F&b

    2 weeks ago

    Doha, Qatar Marriott International, Inc Full time

    **Job Number** 24033868 **Job Category** Food and Beverage & Culinary **Location** Sharq Village & Spa a Ritz-Carlton Hotel, Ras Abu Abboud Street, Doha, Qatar, Qatar VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Provides leadership and direction to all Food and Beverage...

  • Assistant Academic Director

    2 weeks ago

    Doha, Qatar Ruby Information Technology Solutions Full time

    **Deputy Academic director for nursery (Female-Arabic Nationality)** **Job Description**: **Responsibilities**: - Collaborate with the Academic Director to develop and implement academic strategies that align with the institution's mission and objectives. - Provide leadership and guidance to academic staff, fostering a positive and productive work...

  • Administrative and Finance Assistant

    4 weeks ago

    Doha, Qatar UNESCO Full time

    OVERVIEW **Parent Sector**: Culture Sector (CLT) **Duty Station**: Doha **Classification of duty station**: filter12 **Standard Duration of Assignement**: filter13 **Job Family**: Culture **Type of contract**: Non Staff **Level**: Level 3 **Duration of contract**: 1 year **Application Deadline (Midnight Paris Time)**: 16/09/2023 **UNESCO Core...

  • Administrative Assistant 2, QAtar

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Northwestern University Full time

    Department:NUQ Journalism ProgramSalary/Grade:EXS/N10The administrative assistant supports the program director, faculty and students of Northwestern Qatar, (NU-Q) Journalism and Strategic Communication program. Reporting directly to the Program Director, the Administrative Assistant works on a variety of general office tasks, helps with the Journalism...

  • Director Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Future Gate Group Full time

    Perform tactical and strategic administrative support tasks Prepare and distribute correspondence Answer, screen, and direct incoming calls Organize travel arrangements for Director Research, prioritize, and follow up on incoming issues and concerns addressed to the Director Organize, update, and maintain files Assist in handling agreements or other legal...