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Administrative Coordinator for Contracts

1 week ago

Doha, Baladīyat ad Dawḩah, Qatar Canon EMEA Full time

Job Description

Serve as a contracts coordinator to ensure timely receipt of meter cards and invoicing the contracted clients at the end of their billing cycle. This role requires a high level of customer focus, excellent interpersonal skills, and attention to detail.

Key Responsibilities:

  1. Update status of contracts in company software once signed contracts have been received from the clients.
  2. Prepare meter report cards of clients and follow up to receive them for invoicing purposes.
  3. Coordinate with MPS operation team to get meter cards for all MPS clients where online system reads are not activated.
  4. Follow up with credit team on contracts approval.
  5. Prepare reports at the beginning of each month as per requirement.
  6. Prepare free copies report for finance to re-class revenue at the end of the month.
  7. Prepare Day1 AMC with warranty re-class and send to finance.
  8. Invoice all received meter cards in company software.
  9. Create consolidated invoices for clients if/when needed.
  10. Invoice AMC contracts.
  11. Print all generated invoices of previous month.
  12. Print all meter cards of previous months.
  13. Sort invoices with meter cards to send to clients.
  14. Coordinate with courier service for picking up the invoices to deliver.
  15. Provide customers with explanations of the invoices when needed.